QuickBooks is one of the
software used by many small companies to manage and keep track of the company's
income and expenses. Recording information in QuickBooks is very simple. I am
going to write about the desktop version of QuickBooks basics for the
beginners. It will guide and help you to start using QuickBooks.
1. Create Customer:
Every business needs the customer to generate revenue. To create a customer in
QuickBooks click Customers > Customer Center > New Customer & Job >
New Customer. Fill all the necessary information and click ok.
2. Create Vendor: For
the purchase of services, the inventory we need to create a list of vendors. To
create Vendors in QuickBooks click Vendors > Vendor Center > New Vendor.
Fill all the necessary information and click ok.
3. Create Invoice: When
you click the home button you will see enter invoices, click enter invoices icon,
enter customer job to whom it was sold, class if your company have different
brands, date, invoice number, item, quantity, rate, and memo. If you want to
enter another invoice click save & new otherwise click save & close
button.
4. Create Bills: When
you click the home button you will see enter bills, click enter bills icon, enter
vendor name to whom it was purchased from, date, in ref no. put invoice number,
amount due, bill due date, terms, memo, proper expense account, and class if
need to separate by brands.
5. Apply payment to the
invoice: After you receive payment from a customer you need to apply and close
the invoice. To close the invoice either you can find through invoice
number/amount or go to the customer center and look for that customer and click on
the invoice > receive payments > enter amount > date > check # >
check to mark the invoice which needs to be applied and click save & close.
6. Pay Bills: We can
easily pay multiple invoices and increase efficiency through QuickBooks. To pay
bills click vendors > pay bills > filter by vendor name > check mark
on the invoices which you are paying>enter date > method of payment -
check/credit card > click to be printed if you are going to print now or
assign check number if you have paid online > click bank account from which
you paid and click pay selected bills.
7. Print Checks: After
you pay the bills and click to be printed in QuickBooks click print checks
icon, choose from which bank account you are going to issue the check match
check number and if it does not matches enter check number from the physical check,
select checks which you are going to print hit the ok button and click print
checks. Make sure to put the checks in a printer.
8. Backup QuickBooks:
Always back up QuickBooks file to prevent from data loss. In my previous
company where I worked suddenly QuickBooks was not working and most of the data
were lost. We had backed up only once a month which means 1 month of our data
was lost. We need to record all the information again. So please be on safe side by
always backing up daily. In order to back up go to File > Back Up Company >
Create Local Backup > Next > Save it now > Choose a location where you
want to store > Save.
Thank you for reading
this post. Please mention in the comment section if you would like to want to learn
more about other section of QuickBooks.
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| Source: Wikimedia |
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